I don’t type very fast. Which is such a shame considering how I always hugged the family computer as a young teen, preferring to practice typing using an educative game called “Typing Tutor”, rather than allow my brother play computer games. If I recall, I got tired of the game and at that time, my average speed was 13 wpm (words per minute). I’m definitely way faster than that now, but I’m still amazed at how fast some people type. 

Using Microsoft Word can be annoying at times – when you realise you’ve typed an entire paragraph using upper case. How do you convert to lower case? No no, please don’t delete everything. Short cuts to the rescue. This is one of the earliest shortcuts I learnt. Shortcuts come in handy and could help improve efficiency and productivity considerably. 

Today, I learnt how to zoom in on the screen using the key board and a mouse (Hold Ctrl while scrolling the mouse up to increase and own to decrease). So I figured this whole short cut business may be useful information, and sharing useful info never hurts. 

So here we go, 25 key board shortcuts you may find useful when using Microsoft Word:

•    Shift + F3: This changes the highlighted text from UPPER CASE to lower case and then Upper Case For Just The First Words. 

•    Cltrl + Shift +C: Copies formatting of selected text, Ctrl + Shift + V pastes the copied formatting into the highlighted text.  This is useful if you have a paragraph you’ve applied some sort of special formatting to and you’ll like to copy it to another paragraph. 

•    Ctrl + Shift + E: Turns track changing on or off.

•    Ctrl + Shift + G: Opens word count. Word count typically shows at the bottom of the document, but if you’ll like to check the word count for a specific paragraph or section, then use this.

•    Cltrl+Alt + F: Insert a footnote

•    Ctrl + Alt +C: the Copyright Symbol ©; Ctrl + Alt +T is for the trademark symbol ™ and Ctrl + Alt +R is for a registered trademark ®

•    Ctrl + Alt +M: Insert a comment

•    Ctrl + A: This selects the entire text. So you don’t have to use the mouse to attempt scrolling from top to bottom
•    Ctrl + B : Applies or removes bold formatting     
•    Ctrl + C: Copy text
•    Ctrl + D: This opens the font dialogue box, so you can change font styles, numbers, size and include some effects like strike through, double strike through and use the super script and subscript
•    Ctrl + F : Opens the find navigation bar
•    Clrl + I: Applies or removes Italics
•    Ctrl  + J: Justify the text (i.e make it central). Ctrl + L aligns to the left and Ctrl + R aligns to the rights
•    Ctrl + K: Insert a Hyperlink. Like this one
•    Ctrl + M: Indent the paragraph from the left
•    Ctrl + P : Print
•    Ctrl + S: Save (Surely everyone knows this!)    
•    Ctrl +V: Paste
•    Ctrl + W: Close an active window or document
•    Ctrl + X: Cut (always advisable to use Copy and not cut so you don’t lose a text)
•    Ctrl + Y: Redo or repeat last action
•    Ctrl + Z : Undo last action
•    Ctrl + Enter: Insert a page break

It might seem daunting initially but overtime you get used to it and the shortcuts really come in handy. The + sign indicates that you should hold both keys down at the same time. If you’re already familiar with these, there’s more detailed shortcuts here (including those for Microsoft Excel, Explorer, and PowerPoint). I must warn you though, it’s overwhelming and could give you a headache. 

Are you a typing pro? Do you use shortcuts while typing? What are your most-used shortcuts? How did you learn these and how did you learn to type in general? 

Love, 

Kachee… Xx

pS: I didn’t actually know all of that. I learnt a few new ones as well! And if you’ll like to delete an item permanently, without sending it to the recycle bin, Shift + Delete is your friend. 

ppS: Don’t forget to share this post if you think people will find it useful. The share button is right below. 

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26 COMMENTS

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26 Comments

  1. Tunrie

    July 26, 2016 at 09:22

    Haha. Great shortcuts to know.. Thanks Kachee!

    Reply
    • Kachee || KacheeTee.com

      July 27, 2016 at 18:01

      Tunrie, your welcome. And thanks for your comments all the time. Whenever I’m in Paris, we must do lunch!

      Reply
      • Tunrie

        July 28, 2016 at 07:21

        Yes yes yes!

        Reply
  2. Paula Olaitan Benedict

    July 26, 2016 at 11:59

    Very useful write up here… I type relatively fast and I use short cuts too… they make my life easier especially on excel… but I’ve learnt more from this write up… thanks gurl for always sharing… xoxo

    Reply
    • Kachee || KacheeTee.com

      July 27, 2016 at 18:02

      You’re welcome girl!! I pictured you like someone that types fast. You know your’re too smart.

      Reply
  3. Precious

    July 26, 2016 at 16:24

    This is so useful, Kachee.Shortcuts make typing easier!Thanks for sharing.PreciousCore.com

    Reply
    • Kachee || KacheeTee.com

      July 27, 2016 at 18:00

      My pleasure Precious!

      Reply
  4. AB x MeeMee

    July 26, 2016 at 18:41

    I’m a fast typer, and pretty MS-Word savvy, but I definitely don’t know 25 short cuts! Just shared this with my colleagues! 🙂

    Reply
    • Kachee || KacheeTee.com

      July 27, 2016 at 18:00

      Thanks for sharing! I think we tend to know the Ctrl + S and the likes, but not others.

      Reply
  5. Bubu Green

    July 26, 2016 at 18:43

    This is a very valuable information. It’s funny how we tend to overlook shortcut’s usefulness. By the way, You are one hell of a smart lady, as your hyperlink leads to your subscribe page. LOL. Kudos. Love your blog!www.bubusboulevard.com

    Reply
    • Kachee || KacheeTee.com

      July 27, 2016 at 10:00

      Hahaha. Thanks Bubu!! I was trying to pull a fast one. Thanks for reading! Xx

      Reply
  6. Berry Dakara

    July 27, 2016 at 03:41

    Shift F7 – ThesaurusAlt+0+2+3+3 = éThis one isn’t MS Word but the windows button+M = minimizes every open app and window.Berry Dakara Blog

    Reply
    • Kachee || KacheeTee.com

      July 27, 2016 at 17:59

      Thanks for sharing Berry! I’ve now used the Shift F7 a couple of times already!

      Reply
  7. Nedoux

    July 28, 2016 at 14:08

    Super! Thank you so much for sharing.I already knew 60% , now I’m happy I know the other 40%. Yayyy!

    Reply
    • Kachee || KacheeTee.com

      July 29, 2016 at 12:43

      Same here! Or maybe I knew 70%. Lool

      Reply
  8. The Fashion Folks

    July 28, 2016 at 17:35

    Didn’t know so many of these, but have to practice them now! So many good ones, thank you for sharing! Xxwww.thefashionfolks.com

    Reply
    • Kachee || KacheeTee.com

      July 29, 2016 at 12:43

      I know! I keep opening the blog post so I can check the ones I don’t remember. You’re welcome and thanks for reading!

      Reply
  9. 'Dara

    July 28, 2016 at 17:41

    Thank you for this Kachi. I found the post very useful.

    Reply
    • Kachee || KacheeTee.com

      July 29, 2016 at 12:42

      You’re welcome Dara!

      Reply
  10. Sky

    July 28, 2016 at 17:41

    You’re so smart! Thanks, i did not know a lot of these.SkyNotFancy

    Reply
    • Kachee || KacheeTee.com

      July 29, 2016 at 12:42

      Hahaha. I didn’t know all as well. Did a brief research for some.

      Reply
  11. Beth Fayemi

    August 3, 2016 at 06:15

    I’m happy I read this post, it’s really an eye openerBeth fayemi’s blog

    Reply
    • Kachee || KacheeTee.com

      August 3, 2016 at 09:03

      Glad it was helpful!

      Reply
  12. Amakamedia

    August 8, 2016 at 07:14

    Who doesn’t like good shortcuts? Lol. Thank you, KacheeTee!amakamedia.com

    Reply
    • Kachee || KacheeTee.com

      August 8, 2016 at 08:47

      Who doesn’t? You’re very welcome!

      Reply
  13. Belema Ronabere

    June 12, 2017 at 22:17

    That Shift +Delete was definitely a life saver. My recycle bin was always a mess.

    Reply

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